Business Guidelines – Proactive Disclosures
Swaraj Multipurpose Federation of Cooperative Society Ltd.

The following guidelines outline the proactive disclosure practices that Swaraj Multipurpose Federation of Cooperative Society Ltd. will adhere to, ensuring transparency and accountability to our members and stakeholders. The federation will conduct business through collaborations with member cooperatives, Farmer Producer Organizations (FPOs), millers, traders, and franchisees. This approach will help build a sustainable network that benefits all stakeholders.

1. Financial Information
   The federation will regularly publish financial statements, including balance sheets, income statements, and cash flow statements, to provide clarity on the financial health and sustainability of the federation’s operations.

2. Annual Reports
   An annual report will be published each year, offering a comprehensive overview of the federation’s operations, achievements, and financial performance. The report will also outline strategic goals and future plans, giving members insights into the federation’s long-term vision and progress.

3. Minutes of Meetings
   Minutes from board meetings, general meetings, and other key meetings will be accessible to members. These records will capture key decisions, discussions, and resolutions, keeping members informed about governance and decision-making processes.

4. Membership Information
   Information about membership, including the number and regional representation of members, will be periodically updated and shared. This transparency fosters a sense of community and openness within the federation.

5. Election Results
   Election results for the federation’s governing body will be shared with all members, ensuring transparency in leadership selection and promoting member engagement.

6. Policies and Procedures
   The federation’s policies and procedures will be publicly accessible, outlining governance structures, decision-making processes, and methods for member participation. This ensures that members understand how the federation operates and how they can contribute.

7. Performance Data
   Periodic releases of performance data will provide insight into the federation’s progress, including financial metrics, operational achievements, and member satisfaction. This data will allow members to monitor the federation’s growth and impact.

8. Contact Information
   Contact information for the federation’s management and key staff will be published, along with instructions for reaching out for support, inquiries, or feedback.

9. Complaint Procedures
   Clear guidelines for submitting complaints will be available to members, along with information on how complaints are addressed and resolved. This ensures a fair and transparent approach to member concerns.

These proactive disclosure practices aim to build trust, accountability, and open communication within Swaraj Multipurpose Federation of Cooperative Society Ltd., strengthening our commitment to cooperative principles and enhancing member satisfaction.